The Student Committee consists of the Chair, Secretary, Treasurer, CUPE Steward, and two Graduate Student Union (GSU) Representatives, each elected or appointed annually for a one-year term. The Chair is elected by the CMS student body in the spring preceding the year of tenure. Election is by simple majority and based on nomination forms or ballots circulated to the CMS student body; eligibility to serve as Chair is met by an academic standing of P2 or higher. The Secretary, Treasurer, and GSU Representatives are appointed, immediately after the election, by the Chair designate in consultation with the Student Committee; eligibility to serve as Secretary, Treasurer, or GSU Representative is met by an academic standing of P1 or higher. The committee co-ordinates professional development activities and student social events, and facilitates communication between CMS students and faculty or administration. It holds three open meetings annually, in fall, winter, and spring, to discuss matters of concern to the student body, and it is responsible for approving the creation, overseeing, and financing of any committees subsidiary to its general mandate. The executive roles and subcommittees are described below. See Committees for the current membership.
Executive Committee Roles
The Chair of the Student Committee is an elected position. He or she co-ordinates the activities of the committee as a whole, appoints subcommittees at the beginning of the year (see the Constitution above), works with the Treasurer to decide on a budget for the year, and liases with faculty and the Centre’s executive committee throughout the year on student issues.
The Treasurer manages the budget of the CMS student committee. The Student Committee receives funding from a variety of sources, most prominently CMS, CUPE and the GSU.
The Secretary participates in Executive Committee meetings and takes minutes. They are responsible for the student committee’s institutional memory.
It’s the steward’s responsibility to interface between CMS members (this includes all CMS students who hold Unit 1 TAships, regardless of the department they are working for; CMS students working for St. Michael’s College or Victoria College are represented by Units 2 and 4) and the CUPE leadership via facilitating information sessions, participating in monthly CUPE policy discussion and creation meetings, and acting as a resource for members seeking information on CUPE healthcare benefits, grievance processes, and other relevant information. See CUPE for more information on the election and responsibilities of stewards.
The GSU (Graduate Student Union) representatives interface between CMS students and the GSU leadership by participating in GSU meetings, representing the interests of CMS students and communicating with the CMS student body. They also act as a resource for CMS members seeking information on GSU healthcare benefits, housing aid, legal aid, and other GSU resources.
The Welcoming Committee
The Welcoming Committee is responsible for meeting and greeting new students at the beginning of the year, and therefore are often the first students incoming MA and PhD students meet. They run the Welcome Table in the Great Hall during the week of the language exams with information packs for new students, organize the Ice Cream Social and the September Wine and Cheese, and co-ordinate the MA–PhD dinners, where incoming students are invited to dinner at the house of a PhD student working on a similar subject.
The Social Committee
The Social Committee’s role is to plan CMS social events throughout the year, large and small. Regular events include the Halloween Party, the Winter Holiday party, the End-of-Year party, regular pub nights, and various excursions.
Sources and Resources
The goal of Sources and Resources is to help students learn the professional skills required to become a successful academic. The committee regularly holds workshops on a variety of topics, chaired both by students and by faculty. It also arranges tours of the university’s research facilities for incoming students, including the library of the Pontifical Institute for Medieval Studies and the Thomas Fisher Rare Books Library.
Work in Medieval Studies
Work in Medieval Studies (WIMS) provides students with the opportunity to present work in progress in an informal but constructive forum, and to keep in touch with each other’s research. Presentations may consist of conference papers, dissertation chapters, articles, etc. and are followed by a discussion period between the presenter and the gathered students and faculty. WIMS runs every Friday afternoon in the Great Hall of the Centre.
The Website Committee serves as a liaison between students and administration over website-related issues.
This committee runs the CMS movie nights, open to all students and faculty. The Centre’s projector provides a big-screen experience in a friendly and collegial atmosphere, every other week.
Members of the CMS student body also hold a variety of positions on non-student-committee boards and events. These are appointed at the beginning of the year by the CMS Chair in consultation with the Chair of the Student Committee. These include:
- Medieval Latin Studies
- Modern Languages
- Academic Programs
- Lectures and Conferences
- Joint Graduate Department Academic Appeals Committee (rotating; a CMS student is appointed to this approximately every third year)